Turn event conversations into business pipeline. In real time.
Your booth team captures every interaction in 30 seconds. You get clean, CRM-ready data before the expo doors close. Follow-up starts the same day.
No credit card required.
Ditch paper forms
at your next event.
Customers using Helpie Event capture 2.5x more qualified leads per event.
Trusted by 500+ Companies
No data entry nightmare
Everything digital from the booth.
Same day follow-up
WhatsApp while visitor still at the event.
Real-time intelligence
See hot leads as they’re captured.
No data entry nightmare
Everything digital from the booth.
Same day follow-up
WhatsApp while visitor still at the event.
Real-time intelligence
See hot leads as they’re captured.
For Event Managers
Ensure your booth team captures structured data and follow-ups start the same day
You invest significant budget in exhibitions. Get real-time monitoring, instant data export, and same-day follow-up capability.
Benefits:
- Monitor booth activity in real-time from anywhere
- Export clean data instantly (no data entry needed)
- 15-minute setup per event
For Sales Leaders
Know that your exhibition spend produces qualified pipeline
Stop defending exhibition budgets with anecdotes. Show your management exactly what each event produced: qualified opportunities, decision-makers met, pipeline generated.
Benefits:
- Trace pipeline back to specific events
- Compare event ROI against other channels
- Justify exhibition spend with evidence
Currently Using Paper Forms?
Stop the data entry nightmare and follow-up delays
Paper forms cost you ₹ 10-20 lakhs per event in lost revenue. Your team spends days typing illegible handwriting. Prospects go cold while you wait for data.
What Changes:
- No more data entry (everything digital from the booth)
- Same-day follow-up (WhatsApp while visitor at event)
- 95%+ data accuracy (AI-powered card scanner)
Old way vs Helpie Event way
How Helpie Event works
1. Before Event: 15-minute setup
Your event is ready when you log in. Review the details, set up your qualification questions — what you want to know about every visitor. Add your booth team. That's it. They get an invite automatically, download the app, and log in.
2. At Booth: 30-seconds capture
Scan business card or badge. Tap chips to qualify (decision role, product interest, urgency). Send WhatsApp or email follow-up instantly.
3. Same Day: Follow-Up while fresh
Prospects receive personalised messages while still at the event. Response rates are 3-4x higher than delayed follow-up.
4. After Event: Instant export
Export clean, CRM-ready data to Excel the moment the event ends. Import to Salesforce, Zoho, or any CRM. No data entry needed.
The Solution: Capture, Qualify, Follow Up, All from the Booth
Scan a business card or badge.
Tap a few buttons to qualify the lead.
Send a personalized WhatsApp or email message - all in 30 seconds, all while the visitor is still at the event.
Everything syncs to web dashboard, real-time intelligence on booth activity, lead quality, and visitor conversations.
Scan a business card or badge.
Tap a few buttons to qualify the lead.
Send a personalized WhatsApp or email message - all in 30 seconds, all while the visitor is still at the event.
Everything syncs to web dashboard, real-time intelligence on booth activity, lead quality, and visitor conversations.
The Results
Companies using Helpie Event report
What Customers say
Frequently asked questions
Will my booth staff actually use it?
If your team can use WhatsApp, they can use Helpie Event. Most booth teams are capturing interactions within 5 minutes of opening the app for the first time. No training sessions needed.
What if something breaks during the event?
Helpie Event works 100% offline. The business card scanner uses on-device AI – no internet required. Everything stores locally and syncs when connection becomes available. Your team never waits for slow venue WiFi.
How long does setup take?
15 minutes for you (create event, configure questions). 2 minutes per booth team member (download app, log in). That’s it.
What about our existing questions and process?
Helpie Event’s data modules let you replicate your existing paper form questions exactly. You control what gets captured. Helpie Event adapts to your process, not the other way around.
Listen better. Act faster. Sleep easier.
Your booth team focuses on conversations. You get the data you need to prove ROI. Your prospects get instant, personalised follow-up.
Explore Helpie Event before your next exhibition – free for 3 days.
No credit card required. Full platform access. 2-3 user limit.
Schedule a personalised demo with Ravi or Sanjay