Choose the plan that matches your exhibition goals
Simple, transparent pricing. No hidden fees. No per-lead charges. Just pick the plan that looks practical.
- No credit card required
- 3 Days free trial
- No per lead charges
Single event pricing
Essential
Out-of-the-box simplicity for small teams
What you get:
- Business card scanner (works 100% offline) & badge scanner (at participating events)
- 3 pre-loaded qualification questions (can activate/deactivate, cannot edit)
- WhatsApp & email follow-up from booth (pre-configured templates)
- Up to 3 users
- 3-day post-event access
- Export to Excel
Best For:
First-time Helpie users, small booth teams, price-conscious
exhibitors who want digital lead capture without customization
overhead.
*Taxes may be additional to the mentioned Pricing,
depending on your country.
Advanced
Everything you need for serious exhibitions
Everything in Essential, plus:
- Unlimited custom qualification questions (Data Modules - configure your exact workflow)
- Unlimited users
- Custom assignees (route leads to specific team members)
- Custom follow-up templates
- 7-day post-event access (14 days for returning customers)
- Priority email + WhatsApp support
Best For:
Regular exhibitors, larger booth teams, companies that need
custom qualification workflows and longer post-event access.
*Taxes may be additional to the mentioned Pricing,
depending on your country.
Multi event subscriptions
Buy events in bulk. Lock in rates. Get new features at no extra cost.
Your subscription never expires – use 10 events over 2 years or 5 years, your choice.
Buy events in bulk. Lock in rates. Get new features at no extra cost.Your subscription never expires – use 10 events over 2 years or 5 years, your choice.
3-9 Event Subscription
Save 20% when you subscribe to 3-9 events
Benefits:
- 20% savings vs single-event pricing
- Price protection - rates never increase (until subscription ends)
- No expiry - use events over any timeframe
- All future features included (until subscription ends)
- 14-day post-event access (all events)
- Priority support
Best For:
Companies doing several shows a year and whose calendar isn’t slowing down. Buy in bulk, pay less per event, and stop re-purchasing every time.
Super Exhibitor (10+ Events)
Custom pricing for high-volume exhibitors
Benefits:
- Custom volume discounts
- Price protection - rates never increase (until subscription ends)
- No expiry - use at your own pace
- All future features included (until subscription ends)
- Dedicated account manager
- 14-day post-event access (all events)
- Priority technical support
- Quarterly business reviews
Best For:
Planning 10 or more exhibitions? Let's discuss custom volume pricing, dedicated support, and priority onboarding.
What’s included in your free trial
- 3 DAYS
- Full Advanced access
- No credit card required
Your free trial includes everything in Advanced, including unlimited Data Modules, unlimited users and a pre-cofigured demo event.
After your trial ends, choose Essential or Advanced. Trial data is deleted 7 days after the trial period closes.
Frequently asked questions
Which plan should I choose?
If you’re trying Helpie Event for the first time or have a small booth team (≤3 people), Essential is a good starting point. If you need custom qualification questions, unlimited users, or longer post-event access, choose Advanced. Your 3-day trial gives you full Advanced access so you can test everything before deciding.
What happens after my post-event access period ends?
Your data moves to our standby servers and remains available if you need it later. You can request a full export anytime. If you want your data permanently deleted, just drop us a line.
Can I switch plans between events?
Yes. If you start with Essential and want to upgrade to Advanced for your next event, you can switch plans anytime. Your account data carries over.
Do you charge per lead or per interaction?
No. Helpie Event uses simple per-event pricing. Capture 50 leads or 500 leads – the price stays the same. No hidden per-lead charges.
What about conferences, self-hosted events, or roadshows?
This pricing is for exhibitions. We also support conferences and self-hosted events with tailored pricing. Contact us to discuss your specific event type.
Why does your pricing vary by market group?
Our pricing reflects the economic reality of the markets we serve. A tool that costs the same in Mumbai, Kuala Lumpur and Munich isn’t actually accessible to everyone — it’s just priced for one audience.
We price by your company’s billing address, not where your events take place. Indian companies pay in INR. Other companies fall into one of the groups based on their home market — with pricing set accordingly.
The product is identical across all markets. What changes is the number, not what you get.
Is there a setup fee?
Setup is self-service for both tiers – you configure your event in 15 minutes using our console. If you need hands-on setup assistance for Pro (custom Data Modules configuration and workflow planning), we offer paid setup support ($49 / ₹1,999).
Ready to try Helpie Event?
Start your 3-day free trial. Full Advanced access. No credit card required. See how Helpie Event transforms your exhibition lead capture.
(Takes 2 minutes to set up)
(Schedule a personalised demo with Ravi or Sanjay)